Aircraft Maintenance Work Order Template

The Aircraft Maintenance Work Order Template lightens the administrative load of setting up new Customer requests for repairs, maintenance, or even upgrades to aircraft being worked on. Many will mention that anything having to do with the aircraft industry must be accompanied by adequate documentation. Since developing a work request from scratch for every Customer can be demanding (at least) and it would be inadvisable to allow Customers to send any kind of paperwork, a well-rounded template designed to accept the same type of information in predetermined sections can greatly reduce the amount of manpower necessary to process new orders as well as perform future reviews. This will aid the Aircraft Maintenance Business with its day-to-day operations by ensuring a smooth process for submitting work requests is in place.

How to Write in PDF & Word

Step 1 – Obtain The Aircraft Maintenance Work Order From This Site

Two methods have been provided to allow a download of the Adobe PDF or Microsoft Word version of the Aircraft Maintenance Work Order Template. The first are the two links above (“Adobe PDF” and “Microsoft Word”) while the second is the buttons “PDF” and “Word”.

Step 2 – Name The Commissioned Aircraft Repair Technician Or Repair Shop

The Aircraft Repair Mechanic Or Service Shop will need to be addressed directly. Therefore, the top left of this page has been supplied with a few items that can be used for this purpose. The text field beginning this work order indicates its content should be populated with the “Company Name” the Aircraft Mechanic or Repair Service legally operates under. Consider this a formal introduction of the work order so if a status suffix (i.e. corp., inc., LLC.,) is part of this name then make sure to include it. The “Company Name” of the Aircraft Mechanic or Maintenance Service must be presented with the “Name” and mailing address of the intended Company Recipient. If this is a Sole Proprietorship or a Business, for instance, supply the full “Name” of the Business Owner or Authorized Employee/Representative to the first empty line of this section. The address where the Aircraft Maintenance Service (or Mechanic) intends to receive official mail such as payments or notices is expected as three distinct entries. The building number and street (and unit or suite number) must be placed on the next line down (labeled “Street Address”) leaving the “City, State, Country,” and “Zip Code” to be presented on the two lines that follow. Next, supply the Aircraft Maintenance Service’s “Phone” number and “E-Mail” address to the blank lines bearing these labels.

Step 3 – Assign This Service Or Maintenance Request’s Filings Material

The “Work Order #” line is the next area of discussion. It has been set as the first object in a shaded divider so that it will be easily located upon review. Furnish the Aircraft Maintenance Service’s formally assigned docket or record number to this service request on the “Work Order #” line. Notice a second item calls attention to the right side of the divider. The line attached to the label “Date” should be utilized to document the calendar month, day, and year when the request for aircraft maintenance is submitted.

Step 4 – Identify The Aircraft Maintenance Client

The Aircraft Maintenance “Client Information” section is a vital section of this work order. Here, we will input the full “Name” of the Aircraft Owner Or Aircraft Maintenance Client on the first line to indicate this is the Party who will approve and pay for the aircraft maintenance as a result of this work request. The “E-Mail” address that can be used to communicate with the Aircraft Maintenance Client and the “Phone” number he or she regularly monitors are the next two requested items of entry on the two empty lines on display directly under the Aircraft Maintenance Client’s “Name.” The address where the Aircraft Maintenance Client expects mail (such as an invoice) is the next order of business and should be documented in this section. Three empty lines have been attached to the “Street Address” label, the “City, State, Country” label, then the label “Zip Code.” Use the Aircraft Maintenance Client’s address information to populate these lines with the requested material.

Step 5 – Document When The Aircraft’s Repair Maintenance Must Occur

The dates when the aircraft maintenance should be scheduled will be the next subject to be dealt with. Turn your attention to the section on the right, titled “Order,” then fill in the first calendar date when the aircraft maintenance should be performed on the “Expected Start Date” line of this section. The “Expected End Date” line will complete this area once you document the due date for the completion of the aircraft maintenance job. If this is unknown or if this work order is the result of a long term agreement with no foreseeable end date to service, then you may enter a definitive term such as “Ongoing” or “Until Complete”

Step 6 – Furnish A Listing Of The Billable Aircraft Parts Or Products

The aircraft maintenance that has been scheduled may require parts or basic supplies (i.e. oil, fluids, etc.). The Aircraft Maintenance Service will often seek to recoup the cost of such supplies by billing them to the Client or will require payment for any new aircraft products required. Such expenses must be detailed by name or part/product number for the benefit of the Aircraft Maintenance Client’s review of a future invoice. The “Material” table will require its entries to define these aircraft maintenance products beginning with the name and part number of each one that will be required (and billed) in the first column (titled with the word “Description”). the second column of the aircraft maintenance job’s “Material” tables must display how many of these aircraft products or parts will be necessary for the maintenance job. Record this “Quantity” on the same row as the product this number will refer to. The “Unit Cost” or the price of one aircraft product/part should be presented in the third column of this table. Every row displaying information will terminate in the “Amount” portion of the “Material” table. Populate the remaining cell of these rows with the number in “Quantity” multiplied with the dollar value displayed in “Unit Cost.” The resulting dollar amount must then be documented in the last column of the relevant row. The dollar amounts expected for the aircraft maintenance material(s) should be summed up and presented in the “Total Material” part of the last column (“Amount”). Thus, add these values to one sum in “Total Material.”

Step 7 – Establish The Aircraft Repair Technician’s Hours Of Service

The dollar value of the aircraft maintenance being requested must be detailed (even if estimated) in the “Service” table of this work order. The “Description” column placed in this table should be furnished with the Aircraft Maintenance Technician’s work schedule for this project, the name of the plane or project, or the service agreement being honored. Several rows have been supplied as a display area for this report. The number of “Hours” the Aircraft Technician or Mechanic expects to spend on the craft should also be documented. This task can be accomplished in the “Hours” column of the “Service” table and should be reported to define the contents of the column that precedes it. Document the “Hourly Rate” that must be paid for the Aircraft Maintenance Technician or Mechanic. The dollar value entered here must be the exact amount to be paid of a single hour of work. Multiply the “Hours” reported by the “Hourly Rate” on each row and across each row. Produce the resulting numeral as the dollar value expected for the defined aircraft maintenance “Service” The “Total Service” field at the end of the “Amount” column requires that every dollar value recorded in the last column be added to one another. This is the aircraft maintenance’s “Total Service” charges.

Step 8 – Summarize The Aircraft’s Maintenance And Repair Charges

Notice that while many separate charges have been discussed none represent the “Total” that must be paid. The next task addresses this issue with a brief table composed of one column. The initial entry for this area requires that you add the aircraft maintenance’s “Total Material” with its “Total Service” charges. Add these together so the aircraft maintenance’s “Subtotal” can be clearly identified.

The “Tax” box that follows is a reporting area for the sale and/or service “Tax” amount that must be added to aircraft maintenance’s “Subtotal” amount in some sections of the country. If the Aircraft Maintenance Service is obligated to collect such a “Tax,” it must be calculated according to the current regulations then place in this text field. The last step in this table requires that you add the aircraft maintenance’s “Subtotal” with the required “Tax.” Once this sum is reached record it in the text-field labeled with the word “Total.”

Step 9 – Furnish The Preparer’s Identity

Quite a bit of information ranging from the terms for the aircraft maintenance to its estimated “Total” payment have been supplied to this paperwork. Naturally, it will be important to verify its authenticity. This will be done in two ways. The first will be to document the entire name of the Preparer or Submitter of this document after the words “Work Order Completed By…”

Step 10 – Continue Reporting On The Aircraft Maintenance And Repair As Needed

Before completing this request, present any remaining “Comments Or Suggestions” regarding the aircraft maintenance job or the estimated payment on the blank lines provided after the table.

Step 11 – Display The Aircraft Maintenance Customer’s Information

As discussed earlier, there will be two ways to validate this paperwork as authentic. While the first requires the name of the Preparer the second method will be through the signature of the Aircraft Maintenance Client. He or she must read the testimonial provided with the “I, The Client, Authorize The Aforementioned Work Order…” statement then sign the “Client Signature” line to show this statement is true.

How to Write in Excel

Step 1 – Save The Aircraft Maintenance Work Order As An Excel File

Utilized the link in this section to download the Aircraft Maintenance Work Order Template as a “Microsoft Excel” file. You can also save the same file using the “Excel” button on this page.

Step 2 – Identify The Aircraft Maintenance Service

The first portion of the spreadsheet you have acquired has been set with several fields that serve as a display area for the commissioned Aircraft Maintenance Service or Aircraft Mechanic. In fact, the first field, cell A1, uses a placeholding image and text that should be replaced by the Aircraft Maintenance Service or Aircraft Mechanic’s logo. Replace these items with a reasonably sized image file containing the appropriate “Company Logo.”

Once the Aircraft Maintenance Service or Aircraft Mechanic’s logo has been displayed continue to cell A2 where a record of its “Company Name” must be documented. Be advised this must be the legal name the Aircraft Maintenance Service or Aircraft Mechanic’s business.

Naturally, an individual with the Aircraft Maintenance Service (or Aircraft Mechanic) will receive and review this completed work request on behalf of the commission business entity. The “Name” of this Party’s Recipient should be disclosed in cell A3. This may be the “Name” of the Aircraft Mechanic running a Sole Proprietorship or the name of an Office Employee in the Aircraft Maintenance Service Entity being commissioned through this document’s submission.

The address where the Aircraft Maintenance Service or Aircraft Mechanic receives its mail is the next requirement for this section. It will be displayed in the same area when you replace the “Street Address,” “City, State, Country,” and “Zip Code” labels in cell A4, cell A5, and cell A6, respectively.

The “E-Mail” address and the Business “Phone” number needed to contact the Aircraft Maintenance Service or Aircraft Mechanic directly are an expected courtesy most headers display. Dispense these pieces of information to cell A7 and cell A8.

Step 3 – Formally Issue An Aircraft Maintenance Request

The request for aircraft maintenance this document makes should be recorded with a filing number or a document id number so that both parties can track this job’s details from the beginning to the end. Remove the text in cell F5 then type in this document number as it should appear in a filing system.

The current “Date” on your desktop populates cell H5 and will be considered the official maintenance request “Date” for this paperwork unless you edit it. Record the appropriate Work Order “Date” in cell H5.

Step 4 – Attach The Aircraft Maintenance Client’s identity

The originator of the aircraft maintenance request should be displayed and named to the role. The “Client Information” section in column A, beginning with the “Name” label in cell A11, will display the details needed to identify who the Client behind the aircraft maintenance work request being set in writing. Report the full “Name” of the Aircraft Maintenance Client in cell A11. The next three labels in this column ask that you focus on the mailing address where the Aircraft Maintenance Client will receive documentation regarding this project. Cell A12 (“Street Address,” cell A13 (“City, State, Country”), and cell A6 (“Zip Code”) should be completed with the portion of the Aircraft Maintenance Client’s address that is requested by the displayed label. The “E-mail” Address monitored by the Aircraft Maintenance Customer as well as this Party’s current telephone number should now be produced in cell A15 and cell A16, respectively.

Step 5 – Verify The Maintenance Dates For The Aircraft

The calendar date when the aircraft will be available for maintenance and when the Aircraft Maintenance Technician or Mechanic can perform the requested service should be reported after the phrase “Expected Start Date” in cell G11. Cell G12 should also be used to define when the aircraft may be worked on. Report the calendar date when both Parties have agreed when the aircraft maintenance should be completed. Record this date immediately after the words “Expected Start Date.”

Step 6 – Discuss The Maintenance Supplies Or Aircraft Products That Will Require Payment

Now that we have supplied the preliminary information needed to support the maintenance request, locate the “Material” table for this task. Produce a list of the aircraft parts or supplies that will be billed to the Customer in the “Description” area of this table. This section will occupy column A.Continue to the right on the same row that you are working on then report the estimated “Quantity” of aircraft maintenance supplies and parts the Customer will be expected to pay for in column F. The “Unit Price” column, located in column G of the “Material” table, will require that the cost of a single item of the product listed on that row by dispensed. Produce the “Unit Cost” in column G. This value shall then be multiplied with the estimated “Quantity” needed and be presented in column H (“Amount”) as a convenience.

Step 7 – Present The Aircraft Maintenance Service Time And Payment

The time spent on the Customer’s aircraft will have to be discussed if the Aircraft Maintenance Service or Mechanic expect compensation. Column A in the table titled “Service” is prepared to accept this information for display. Naturally, since the work has not been performed yet, this may be an estimate as well (especially if an unforeseen repair is required). The time the Aircraft Technician or Mechanic will be paid for should be defined as a date/time of shift, a project name, the name of the craft, or a brief list of maintenance or repairs that must be completed. Use as many rows as needed to provide a row-by-row report on the Aircraft Technician or Mechanic’s billable “Service” time. The time spent on the aircraft maintenance project defined in column A should be divided and recorded as a number of “Hours” in column F. Since the number of “Hours” has been documented, proceed to column G, then present the dollar amount that must be paid for a single hour of the Aircraft Maintenance Technician or Mechanic’s work time on the same row where the discussed project is defined. This value will interact with the one previously reported (in “Hours”) to supply the aircraft maintenance costs for “Service” in the final column.

Step 8 – Finalize The Aircraft Maintenance Charges With A Summary

At this point, column H will have delivered the “Material” and “Service” costs along with their “Subtotal” and “Total” however the cell attached to the label “Tax” is still vacant. It will be up to you to use the current “Tax” codes of the ruling jurisdiction to report the sales or service “Tax” to be collected with the “Subtotal.” Not every state will place this requirement on the Aircraft Maintenance Service or Aircraft Mechanic however, if it must be upheld then it must be recorded for review. Cell H36 (or “Tax”) requires the sales and/or service “Tax” expected on the aircraft maintenance “Subtotal.”

Step 9 – Report On This Aircraft Maintenance Request’s Preparer

Cell A37, presenting the phrase “Work Order Completed By,” must be populated with the full name of the Preparer furnish this template with the details of the aircraft maintenance service request. Remove the bracketed “Individual’s Name” label with this name.

Step 10 – Continue This Aircraft Maintenance Request As Needed

Cell A37 of this spreadsheet can be used as a display for “Comments Or Suggestions” that may benefit either or both parties.

Step 11 – Establish The Aircraft Maintenance Client’s Intent To Pay For This Work

The final field to be completed is cell A42 contains a line directly under a declarative statement that the Client will adhere to the payment terms for the aircraft maintenance. The Aircraft Maintenance Client must review the entire (completed) work order, then agree to this statement by signing the “Client Signature” line (cell A42).